Board Meeting Minutes of March 25, 2017

Cat Island Humane Society Executive Board Meeting

March 25th 2017 11am Regatta Site
Present
Donna Keasler – Vice President – Animal Husbandry
Gabi Zimmerman – Vice President -Fund Raising
Kay Chriswell- Secretary
Leslie Mulford – Tee-shirts and membership
Andrew Seymour – Animal Husbandry
Miriam Donaldson – Treasurer
Apologies – Danny King – President

Meeting was called to order by Donna at 11.20am
Matters arising from previous minutes March 5th 2017
No matters arising, minutes approved, posting minutes on web site was also approved.

Document transfer to new board members
Black Book to Secretary, financial records, cheque book etc to Treasurer. Articles, AGM Procedure and Bylaws were distributed to all Executive Members for reference
Financial Report
Sent from previous Treasurer, as current Treasurer only in possession of documents as of today, approved by all present. 2017 inventory of Animal feed and Tee-shirts to be presented next meeting. Leslie to source and cost receipt books, printer ink and paper for printing etc. for CIHS use in USA and locally. Petty cash was approved for Andrew for all his travels related to animal care, vet visits etc.
Dog House Challenge 2017/2018
Draft poster and application form submitted for approval. We will approve and seek 10 Dog Houses and pay $200.00 to each one that meets the guidelines set out in application form. Posters etc to be sent out First week in September, to ensure schools have an opportunity to participate should they so desire.
Passwords for Electronic Media: Sent to Secretary by Amelia
Vet Visit
Next visit is scheduled for Saturday April 1st 4pm until sunset at Rake n’ Scrape Park in the north and then Sunday April 2nd 8am -2pm at Old Bight Primary School in the south. Miriam will assist Andrew in the north and Donna will assist Andrew in the south. Posters have been circulated in all areas.
An updated charge list is needed from Dr. Davis as it was noted that the vet charges us $75.00 for spaying a pregnant female not the usual $50.00. Provided for by CIHS at no cost to the public; spaying, neutering, routine vaccinations, worming and distemper at vets discretion (if an outbreak) Provided at a cost as determined by vet; travel letters, ALL medication, flea, tick and heart worm preparations, rabies vaccinations. CIHS will keep a small inventory of flea, tick and heartworm medications on the island for resale.
Membership
Four renewals last month still seem to be unable to attract local Cat Islanders to join. It was discussed that there is currently no benefit to joining, it was decided to price food at bare cost or below cost for members and add $5.00 per bag for non members in an attempt to attract members. Miriam will research price, shipping, vat etc and a minimum price for members will be established by next members. Membership drive to include community meetings scheduled tentatively for North May 27th 2017 and South June 24th 2017 along with a yard sale, etc. We have a new corporate sponsor to be added to the web site, information to be forwarded to the Secretary.
Animal Feed
Inventory and price list pending. Boggie Pond no longer wishes to be a depot, need to seek a depot in the north.
T Shirts
Handed over to Leslie, Greenwood needs 40 on consignment, Balance of 80 remain, Leslie will check with vendors re their requirements
Fund Raising
It was discussed and decided to have a yard/patio sale with donated items, plants, books, crafts, household goods, clothes etc in May at the same venue as a community meeting, one will be scheduled for the north? Basketball Court? May 27th 2017 and one for the south? Regatta Site? June 24th to be confirmed. Draft Poster to be created with drop off sites at Pigeon Cay Club, Donna Keasler her home in Fernandez Bay (?) Danny King in New Bight, Kay Chriswell at Orange Creek Clinic.
Advisory Board
It was discussed and decided that we would ask a variety of persons with knowledge, skills and influence to assist on the Advisory Board; a letter will be drafted outlining the purpose of the Advisory Board and inviting them to join. Any other suggestions are welcome.
Lawyer, Accountant, Information Technology, Law Enforcement, Corporate / Commerce, Vets, Education, Health etc.


Meeting adjourned at 12.45pm, Next meeting tentatively for 12 noon April 29th in the north.
Minutes submitted by Kay Chriswell

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